Hello Greatness Partner, welcome to DanielAjumobi.com – the place where people in pursuit of success come to get actionable insights. Following the previous article posted on HOW TO IMPROVE YOUR PEOPLE SKILLS, below are tips to additional tips to help improve your communication skills. Check out the following blunders to avoid when communicating.
To win in life and be great at leadership requires that we excel in our relationships, and we can’t excel in our relationships if we are poor at communicating.
Communication is simply transmitting information from one source to another, whether it is through written, verbal and/or nonverbal means. That sounds so simple yea? But oftentimes, a lot of people still mess up the actual communication process and break the laws of communication because it is a lot more complex than its meaning when you read.
We all aspire to be effective communicators but we miss the mark most of the times. Some persons do not communicate often enough, which results in a lack of clarity that increases confusion and leads to mistakes. Other people communicate too much, causing their friends, families or listeners to have a hard time sorting through the information and determine what exactly was the aim behind the statement or its priority, most times leaving them confused eventually.
The communication process is quite complex; you communicate only based on your listeners. You don’t go to the house of the deaf and begin to shout, that is not an effective communication and as the future leaders of this world, it is important that we learn what not to do when interacting with others and to enhance your interactions together with your followers.
Below are 3 tips to apply in other to avoid communication blunders;
STOP MISUSING NON-VERBAL COMMUNICATION
It’s not just what you say but how you say it. Sometimes what we are saying with our mouths and what our actions are indicating are completely misaligned. For example, a team member enters your office to speak about her concerns. You assure her that she has your undivided attention yet you’re fully immersed in your display screen, finishing your report due in an hour. This is actually sending the message that you are too busy to hear what she has to say and that her concerns aren’t your priority.
Instead, you should display positive visual communication that signals active listening like eye contact. Close your laptop or turn your computer off. Put your phone away and give her your undivided attention. If you’re genuinely busy, ask your team member to return at a better time once you can give her the attention she deserves.
QUIT EXCESS TALKING
Communication is a two-way street and it is important to resist the urge to selfishly dominate conversations. The ability to hear is a gift but it takes a great deal of skill to listen. It is important that we learn to listen twice as much as we speak, making room for the other party to voice concerns and express their thoughts, views and ideas without feeling intimidated or without them struggling to be heard.
To some persons who are natural talkatives, listening may require more practice, it will have to be a very deliberate action. When we listen, we not only hear the words but also sense what triggers what the others are saying. Don’t listen with the aim of how you’ll respond. Rather, listen attentively and when asked a question is directed at you, keep it short and precise in order not to go out of context.
DON’T CREATE BARRIERS
This happens unconsciously most times. Many times in our interactions with others, the message we intended to send gets lost within the transmission (and translation) process.
This is because we build barriers, often unintentionally. These blockades range, but the most important barriers to pay attention to are a lack of interest and distractions. Your followers can tell when you’re uninterested in what they’re saying or when you let distractions take you away from listening in the present moment—all of this can make them feel like they aren’t valued and that their voice isn’t heard.
To ensure your message doesn’t stray in translation, avoid using jargon that bars your message from being received as intended. With each interaction, it’s advisable that we check our message against our audience to ensure congruence. This will guarantee that we are effectively sending the message we would like to convey.
As my custom is, I enjoy reading back from you. So, please kindly share in the comment session below any other tips not stated above but can be of help. Drop your opinion and share your experience as related with the topic of discussion.
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